{"id":80,"date":"2005-07-05T01:00:00","date_gmt":"2005-07-05T09:00:00","guid":{"rendered":"https:\/\/systematichr.com\/?p=80"},"modified":"2005-12-02T01:46:11","modified_gmt":"2005-12-02T01:46:11","slug":"onboarding-part-1-definition","status":"publish","type":"post","link":"https:\/\/systematichr.com\/?p=80","title":{"rendered":"Onboarding Part 1:  Definition"},"content":{"rendered":"<div style=\"clear:both;\"><\/div>\n<p>OK \u2013 So I\u2019ve decided that it\u2019s time for a new topic other than <a href=\"http:\/\/hrtech.blogspot.com\/2005\/06\/employee-engagement-study-and.html\">employee engagement<\/a>.  Since <a href=\"http:\/\/resourcingstrategies.com\/\">Andrew<\/a> has so kindly thought one up for me, I figure we\u2019ll do something around on-boarding. In the next few days, I\u2019ll be doing a 3 part series on the topic. I&#8217;m hoping this will also result in some good discussion in the blogs.<br \/>\u2013 Onboarding Definition<br \/>\u2013 Onboarding Integration<br \/>\u2013 Onboarding Systems and Vendors<\/p>\n<p>So what is onboarding? First of all, it\u2019s one of these annoying <a href=\"http:\/\/nobscot.blogspot.com\/2005\/01\/buzzword-alert-onboarding.html\">buzz words <\/a>we have in HR these days. It is an important one though, and the practice has initiated all sorts of new tactics for recruiting and retention. Onboarding is the process of integrating employees into their new work environment. While this sounds simple, it really take a multitude of coordinated acts to accomplish this.<\/p>\n<p><strong>Timing:<\/strong> In my opinion, onboarding begins with the offer letter. Many people think that onboarding happens on day one with the orientation, but if you wait this long, you have missed several golden opportunities to shape your new employee\u2019s view about you. From here on out \u2013 I\u2019m going to just call these people \u201cnew hires.\u201d<\/p>\n<p><strong>Goals:<\/strong> You have a precious few weeks to make sure your employee remains excited about their new opportunity. The misuse of these weeks could lead to the employee going after another offer, getting counter offers from the current employer, or just status quo (lack of heightened excitement). Similarly, you have a precious few weeks after the first day to make sure your employee gets off to the right start.<\/p>\n<p><strong>Pre-day 1 activities:<\/strong> The days between the offer letter and first day of work should be a pointed and disciplined flow of information both ways. <\/p>\n<ul>\n<li>Coming from the employee, you want some core data about the employee. They can fill out all the paperwork so you are not spending 2 hours during the first day getting signatures. These new hires can go to a secured website and electronically fill out and sign the necessary forms, or they can print these forms out and bring them in on day 1. I\u2019m talking about your non-compete forms, standards of conduct, W-2\u2019s, direct deposits, etc\u2026 If you are really cool, you might even have a form so business cards can be pre-ordered. If you measure offer to day 1 retention rates, this is a huge impact. Can you imagine showing a future employee a mock-up of their business card on-line 2 weeks before their start date? And the network forms for day 1 connectivity and e-mail? Do that one too.<\/li>\n<li>Disclaimer: I should note that I\u2019m not a lawyer, so I offer no judgement, but some companies have questioned whether they can ask their hew hires to \u201cwork\u201d without paying them. It\u2019s just something to consider. Most new hires would happily do this work.<\/li>\n<li>Coming from you, the employer, are all the standard day 1 communications, but in a pre-day 1 form. That website you directed them to with all the forms? It\u2019s also going to have related communications. You can\u2019t ask them to sign the standards of conduct form if they have not read it. You might have recent positive press releases, the employee handbook, profiles of successful employees, and materials that reinforce the employer\u2019s brand. If the employee is sufficiently excited about you, they are going to read this stuff. And while you are keeping them excited about you, they are less likely to be looking elsewhere.<\/li>\n<\/ul>\n<p><strong>Post day 1 activities:<\/strong> Most of this is coming from the employer, but of course it\u2019s almost all collaborative. Having the website up does not exempt you from running orientation. You still have to do that. However, you should now have a day 1, month 1, quarter 1, and year 1 goal. Here are some ideas:<\/p>\n<ul>\n<li>D 1: Orientation. Not just filling out paper orientation, but a real one where you have trained people integrating new hires into your brand (I\u2019m hoping <a href=\"http:\/\/www.blogs.bnet.com\/hr\/\">Regina<\/a> has more to say about this). After or along with orientation, pass out those business cards we mentioned before. Hey, you collected the data, why not get them early? If you have salespeople who you want to get on the street immediately, can you imagine their reaction to that? Phone and computers or laptops. I have been employed by enough companies who made me wait 2 or 3 weeks before I got my laptop. Hey \u2013 If you want to pay me $#### a day to do nothing for a couple weeks, I\u2019m game for that\u2026 Get these poor guys hooked up for day 1. Once again, we had the data, so let\u2019s execute on it. Nothing sucks more than being a new employee, being excited about the opportunity, and then sitting at your desk reading company brochures because you have no e-mail, no computer, and no phone!!!!<\/li>\n<li>M 1: The new hire\u2019s manager should be well prepared to go through all the job and performance standards. This should be a proactive session letting the new hire know what\u2019s expected, but also quite a bit of setting goals as well. M1 should also contain quite a bit of training, or whatever type of company integration you do (mentorships, coursework, etc\u2026). Also don\u2019t forget to check on the benefits. Not getting benefits right on the first try leaves a nasty feeling for new hires.<\/li>\n<li>Q 1: Is really the same as M1, but I leave it here to remind you that as part of the onboarding plan, you really have to formalize the follow-up processes. So follow up on the performance and job expectations, and continue the training.<\/li>\n<li>Y 1: If everything has gone according to plan, you should have much better retention rates in year 1 and hopefully your employee engagement is inching up slightly. Employees will better understand their working conditions with a well thought out plan to get them integrated into the company, and you should reap healthy rewards from it.<\/li>\n<\/ul>\n<p>Next time we talk about integration and how you get all the required systems to work together.<\/p>\n<div style=\"clear:both; padding-bottom: 0.25em;\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>OK \u2013 So I\u2019ve decided that it\u2019s time for a new topic other than employee engagement. Since Andrew has so kindly thought one up for me, I figure we\u2019ll do something around on-boarding. In the next few days, I\u2019ll be&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","footnotes":""},"categories":[9],"tags":[],"class_list":["post-80","post","type-post","status-publish","format-standard","hentry","category-onboarding"],"_links":{"self":[{"href":"https:\/\/systematichr.com\/index.php?rest_route=\/wp\/v2\/posts\/80","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/systematichr.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/systematichr.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/systematichr.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/systematichr.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=80"}],"version-history":[{"count":0,"href":"https:\/\/systematichr.com\/index.php?rest_route=\/wp\/v2\/posts\/80\/revisions"}],"wp:attachment":[{"href":"https:\/\/systematichr.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=80"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/systematichr.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=80"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/systematichr.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=80"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}